Student photos

One student

Open the student's profile, press Edit in the header, then Change Photo. Crop the picture to a square, press Apply, then Save.

Many students at once

Students → Add Photos in Bulk gives photos to students you have already added.

1. Name each photo after the student's admission number, for example PHS-2024-001.jpg. Capitals, spaces and punctuation are ignored, so PHS/2024/001 can be saved with dashes.
2. Drop the whole folder onto the page, or press Choose a Folder. Nothing uploads yet.
3. Check the summary: which photos matched a student, and which didn't.
4. Press Upload Photos (it counts them, for example Upload 40 Photos). Each photo is made smaller on this device first, so a phone photo is fine.

A student who already has a photo keeps it unless you tick Replace existing photos. Two students whose numbers look the same once punctuation is removed get no photo, so a picture can't land on the wrong child.

To add photos while importing new students, see Importing students.

Privacy

Student photos are private: only signed-in staff of your school can see them. A parent sees their own child's photo through their results link, and it stops when the link is revoked. Copying a photo's address into another browser doesn't open it. Deleting a student deletes their photo too.

Adding photos needs a connection. Photos you've already seen stay visible offline.