Finding and managing your students
The student list, its tabs and search, changing several students' status at once, and exporting the list.
Updated November 9, 2026
Students → All Students lists every student in your school. A teacher sees the students in the classes they teach.
Finding a student
- Tabs across the top: All Students, Active, and Inactive, Graduated, Transferred or Archived once someone has that status. Each tab shows how many students it holds.
- Search matches as you type: a student's names, admission number, email or phone, and the parent's name or phone. Type a parent's surname to find all their children.
- Filters narrows the list by class, gender and enrolment date. Each filter you set shows as a chip under the search box; tap its ✕ to remove it. Clear filters removes them all.
If nothing matches, the page says so and offers Clear search & filters.
Changing several students at once
- Tick the students (or the box at the top of the list for everyone shown).
- Choose an action in Select bulk action: mark them Active, Inactive, Graduated, Transferred or Archived, or delete them.
- Press Apply. One message confirms how many changed.
Deleting asks you to confirm, then for your password. Changing a status and deleting need a connection.
A student who leaves isn't deleted. Mark them Transferred, Graduated or Inactive so their results and records are kept. Delete only removes someone added by mistake. To move a whole class up at the end of the session, see Promoting students.
One student's menu
Each row's ⋮ menu has View, Edit, Status (to change that student's status) and Delete. Click a student's name to open their profile.
Exporting the list
More → Export CSV, Export JSON or Export XLSX downloads exactly what the list shows: apply a tab, a class or a search first to export only those students. The Excel file has one sheet per class.
The columns match the import template, so you can edit an export in a spreadsheet and import it again. Blood group, medical notes and religion are never in the export.
Who sees what
Viewing, adding, editing, deleting and exporting students are separate permissions. A teacher, by default, can view the students in their own classes but not add, change, delete or export them, so those buttons don't appear for them. The owner can change this in Settings → Permissions.